Exploring Word Glossary

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A

ActiveX controls Form elements that work in a Word 2007 document or template.

Ascending order A feature that arranges that arranges data in alphabetical or sequential order from lowest to highest.

AutoFormat A feature that evaluates an entire document, determines how each paragraph is used, then it applies an appropriate style to each paragraph.

Automatic replacement Makes a substitution automatically.

AutoText A feature that substitutes a predefined item for specific text but only when you initiate it.

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B

Background A color, design, image, or watermark that appears behind text in a document or on a Web page.

Bar tab Tab that inserts a vertical bar at the tab setting; useful as a separator for text printed on the same line.

Bibliography A list of works cited or consulted by an author in their work and should be included with the published work.

Blog The frequent, chronological publication of personal thoughts.

Bookmark An electronic marker for a specific location in a document.

Border A line that surrounds a paragraph, a page, a table, or an image, similar to how a picture frame surrounds a photograph or piece of art.

Brightness The ratio between lightness and darkness of an image.

Building Blocks Document components used frequently such as disclaimees, company address, or names.

Bulleted list Itemizes and separates paragraph text to increase readability.

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C

Caption A descriptive title for an image, a figure, or a table.

Case-insensitive search Finds a word regardless of any capitalization used.

Case-sensitive search Matches not only the text but also the use of upper- and lowercase letters.

Cell The intersection of a column and row in a table or in an Excel spreadsheet.

Cell margin The amount of space between data and the cell border in a table.

Center tab Sets the middle point of the text you type; whatever you type will be centered on that tab setting.

Change Case Feature that enables you to change capitalization of text to all capital letters, all lowercase letters, sentence case, or toggle case.

Character spacing The horizontal space between characters.

Character style Stores character formatting (font, size, and style) and affects only the selected text.

Check box form field Consists of a box that is checked or not.

Citation A note recognizing a source of information or a quoted passage.

Clip art A graphical image, illustration, drawing, or sketch.

Clipboard A memory location that holds up to 24 items for you to paste into the current document, another file, or another application.

Column Formats a section of a document into side-by-side vertical blocks in which the text flows down the first column and then continues at the top of the next column.

Column width The horizontal space or width of a column in a table or in a spreadsheet.

Combine Feature that incorporates all changes from multiple documents into a new document.

Command An icon on the Quick Access Toolbar or in a group on the Ribbon that you click to perform a task. A command can also appear as text on a menu or within a dialog box.

Comment A private note, annotation, or additional information to the author, another reader, or to yourself.

Compare Feature that evaluates the contents of two or more documents and displays markup balloons that show the differences between the documents.

Compatibility Checker Looks for features that are not supported by previous versions of Word, Excel, PowerPoint, or Access.

Compress The process of reducing the file size of an object.

Contextual tab A specialty tab that appears on the Ribbon only when certain types of objects are being edited.

Contrast The difference between the darkest and lightest areas of a image.

Copy The process of making a duplicate copy of the text or object leaving the original intact.

Copyright The legal protection afforded to a written or artistic work.

Crop or Cropping Process of reducing an image size by eliminating unwanted portions of an image.

Cross-reference A note that refers you to another location for more information about a topic.

Current List Includes all citation sources you use in the current document.

Curriculum vitae (CV) Similar to a resume, a document that displays accomplishments, education, and job history.

Cut Process of removing the original text or an object from its current location.

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D

Data source A listing of information.

Database table A collection of related records that contain fields to organize data.

Date Picker Displays a calendar that you can select a date by clicking rather than typing in a date.

Decimal tab Marks where numbers align on a decimal point as you type.

Descending order Arranges data in alphabetical or sequential order from highest to lowest.

Design Mode Enables you to view and modify control fields.

Desktop Publishing The merger of text with graphics to produce a professional-looking document.

Dialog box A window that provides an interface for you to select commands.

Dialog Box Launcher A small icon that, when clicked, opens a related dialog box.

Digital certificate An attachment to a file that guarantees the authenticity of the file, provides a verifiable signature, or enables encryption.

Digital signature An electronic stamp that displays information about the person or organization that obtained the certification.

Document Information panel Provides descriptive information about a document, such as a title, subject, author, keywords, and comments.

Document Inspector Checks for and removes different kinds of hidden and personal information from a document.

Document Map A pane that lists the structure of headings in your document.

Document theme A set of coordinating fonts, colors, and special effects that give a stylish and professional look.

Draft view Shows a simplified work area, removing white space and other elements from view.

Drawing Canvas A frame-like area that helps you keep parts of your drawing together.

Drop cap A large capital letter at the beginning of a paragraph.

Drop-down list Enables you to choose from one of several existing entries.

Duplex printer A printing device that prints on both sides of the page.

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E

Editing restrictions Specify limits for users to modify a document.

Element A descriptive name that identifies a piece of data in an XML document.

Embedding Pulls an object into a document where you can edit it without changing the source.

Endnote A citation that appears at the end of a document.

Enhanced ScreenTip Displays the name and brief description of a command when you rest the pointer on a command.

eXtensible Markup Language (XML) Describes a document’s content and enables easy exchange of data.

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F

Field A single piece of data used in a source document, such as last name.

File Transfer Protocol (FTP) A process that uploads files from a PC to a server, or from a server to a PC.

Fill The interior space of an object.

Filter Specifies criteria for including records that meet certain conditions.

Final Showing Markup A view that displays inserted text in the body of the document and shows deleted text in a balloon.

Find Locates a word or group of words in a file.

First line indentMarks the location to indent only the first line in a paragraph.

Font A complete set of characters—upper- and lowercase letters, numbers, punctuation marks, and special symbols with the same design.

Footer Information printed at the bottom of document pages.

Footnote A citation that appears at the bottom of a page.

Form A document designed for collecting data for a specific situation.

Form controls Helps you to complete a form by displaying prompts such as drop-down lists and text boxes.

Form letters Letters with standard information that you personalize with recipient information. You might print or e-mail these to many people.

Form template A document that defines the standard layout, structure, and formatting of a form.

Format Painter Feature that enables you to copy existing text formats to other text to ensure consistency.

Formatting restrictions Restrictive option that does not allow others to modify formatting or styles in a document.

Formatting text The process of changing the appearance of an individual letter, a word, or selected text.

Full Screen Reading view A viewing format that eliminates tabs and makes it easier to read your document.

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G

Gallery Displays a set of predefined options that can be clicked to apply to an object or to text.

Go To Moves the insertion point to a specific location in the file.

Grid An underlying, but invisible, set of horizontal and vertical lines that determine the placement of major elements.

Group Categories that organize similar commands together within each tab on the Ribbon.

Grouping The process of combining objects so they appear as a single object.

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H

Hanging indent Aligns the first line of a paragraph at the left margin and indents the remaining lines.

Hard page break Forces the next part of a document to begin on a new page.

Hard return Created when you press Enter to move the insertion point to a new line.

Header Information printed at the top of document pages.

Header row The first row in a data source.

Hidden text Document text that does not appear onscreen.

Highlighter Background color used to mark text that you want to stand out or locate easily.

Horizontal alignment The placement of text between the left and right margins.

Hyperlinks Electronic markers that point to a different location or display a different Web page.

HyperText Markup Language (HTML) Uses codes to describe how a document appears when viewed in a Web browser.

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I

Index An alphabetical listing of topics covered in a document, along with the page numbers where the topic is discussed.

Information Rights Management (IRM) Services designed to help you control who can access documents.

Insert The process of adding text in a document, spreadsheet cell, database object, or presentation slide.

Insertion point The blinking vertical line in the document, cell, slide show, or database table designating the current location where text you type displays.

Internet A network of networks that connects computers anywhere in the world.

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K

Kerning Automatically adjusts spacing between characters to achieve a more evenly spaced appearance.

Key Tip The letter or number that displays over each feature on the Ribbon and Quick Access Toolbar and is the keyboard equivalent that you press. Press Alt by itself to display Key Tips.

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L

Landscape orientation Page orientation is wider than it is long, resembling a landscape scene.

Layering The process of placing one shape on top of another.

Leader character Typically dots or hyphens that connect two items, to draw the reader’s eye across the page.

Left tab Sets the start position on the left so as you type, text moves to the right of the tab setting.

Legacy form fields Form elements that can be used in Word 2007 and also in previous versions of Word.

Line spacing The vertical space between the lines in a paragraph and between paragraphs.

Linking Inserts an object from another program, but retains a connection to the original data.

Live Preview A feature that provides a preview of how a gallery option will affect the current text or object when the mouse pointer hovers over the gallery option.

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M

Macro Small program that automates tasks in a file.

Macro-enabled document A document that contains and allows execution of a macro.

Mail merge A process that combines content from a main document and a data source.

Main document Contains the information that stays the same for all recipients.

Manual duplex Operation that enables you to print on both sides of the paper by printing first on one side and then on the other.

Margin The amount of white space around the top, bottom, left, and right edges the page.

Mark as Final Creates a read-only file and also sets the property to Final on the status bar.

Markup balloon Colored circles that contain comments, insertions, and deletions in the margin with a line drawn to where the insertion point was in the document prior to inserting the comment or editing the document.

Master document A document that acts like a binder for managing smaller documents.

Master List A database of all citation sources created in Word on a particular computer.

Masthead The identifying information at the top of a newsletter or other periodical.

Merge fields Serve as placeholders for the variable data that will be inserted into the main document during the mail merge.

Microsoft Clip Organizer Catalogs pictures, sounds, and movies stored on your hard drive.

Microsoft WordArt An application within Microsoft Office that creates decorative text that can be used to add interest to a document.

Mini toolbar A semitransparent toolbar of often-used font, indent, and bullet commands that displays when you position the mouse over selected text and disappears when you move the mouse away from the selected text.

Monospaced typeface Uses the same amount of horizontal space for every character.

Multilevel list Extends a numbered list to several levels, and is updated automatically when topics are added or deleted.

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N

Nonbreaking hyphen Keeps text on both sides of the hyphen together, thus preventing the hyphenated word from becoming separated at the hyphen.

Nonbreaking space A special character that keeps two or more words together.

Normal template The framework that defines the default page settings.

Numbered list Sequences and prioritizes the items in a list and is automatically updated to accommodate additions or deletions.

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O

Object Linking and Embedding (OLE) A technology that enables you to insert objects or information into different applications.

Office Button Icon that, when clicked, displays the Office menu.

Office menu List of commands (such as New, Open, Save, Save As, Print, and Options) that work with an entire file or with the specific Microsoft Office program.

Original Showing Markup A view that shows deleted text within the body of the document (with a line through the deleted text) and displays inserted text in a balloon to the right of the actual document.

Orphan The first line of a paragraph appearing by itself at the bottom of a page.

Outline view Displays varying amounts of detail; a structural view of a document that can be collapsed or expanded as necessary.

Overtype mode Replaces the existing text with text you type character by character.

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P

Paragraph spacing The amount of space before or after a paragraph.

Paragraph style Stores paragraph formatting such as alignment, line spacing, indents, as well as the font, size, and style of the text in the paragraph.

Password A security feature required to gain access to a restricted document.

Paste Places the cut or copied text or object in the new location.

Picture style A gallery that contains preformatted options that can be applied to a graphical object.

Placeholder A field or block of text used to determine the position of objects in a document.

Plagiarism The act of using and documenting the ideas or writings of another as one’s own.

Portrait orientation Page orientation is longer than it is wide—like the portrait of a person.

Position Raises or lowers text from the baseline without creating superscript or subscript size.

Presentation graphics software A computer application, such as Microsoft PowerPoint, that is used primarily to create electronic slide shows.

Print Layout view The default view that closely resembles the printed document.

Proportional typeface Allocates horizontal space to the character.

Pull quote A phrase or sentence taken from an article to emphasize a key point.

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Q

Quick Access Toolbar A customizable row of buttons for frequently used commands, such as Save and Undo.

Quick Style A combination of different formatting options available in the Quick Styles gallery.

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R

Record A group of related fields.

Record macro The process of creating a macro.

Redo Command that reinstates or reserves an action per-formed by the Undo command.

Regrouping The process of grouping objects together again.

Relational database software A computer application, such as Microsoft Access, that is used to store data and convert it into information.

Repeat The Repeat command duplicates the last action you performed.

Replace The process of finding and replacing a word or group of words with other text.

Research command A command that enables you to conduct research investigations to find information.

Reverse The technique that uses light text on a dark background.

Reviewing Pane A window that displays all comments and editorial changes made to the main document.

Revision mark Indicates where text is added, deleted, or formatted while the Track Changes feature is active.

Ribbon The Microsoft Office 2007 GUI command center that organizes commands into related tabs and groups.

Right tab Sets the start position on the right so as you type, text moves to the left of that tab setting and aligns on the right.

Root element The initial element that contains specific elements defined by an XML schema.

Row height The vertical space from the top to the bottom of a row in a table or in a spreadsheet.

Run macro The process of playing back or using a macro.

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S

Sans serif typeface A typeface that does not contain thin lines on characters.

Scale or scaling Increases or decreases text or a graphic as a percentage of its size.

Schema validation The process of examining the content and tags against the schema to ensure accuracy and conformity.

Section break A marker that divides a document into sections thereby allowing different formatting in each section.

Selective replacement Option that enables you to decide whether to replace text and which text to replace.

Serif typeface A typeface that contains a thin line or extension at the top and bottom of the primary strokes on characters.

Shading A background color that appears behind text in a paragraph, a page, a table, or a spreadsheet cell.

Shape A geometric or nongeometric object, such as a circle or an arrow.

Shortcut menu A list of commands that appears when you right-click an item or screen element.

Show Markup Enables you to view document revisions by reviewer; it also allows you to choose which type of revisions you want to view such as comments, insertions and deletions, or formatting changes.

Show/Hide feature Reveals where formatting marks such as spaces, tabs, and returns are used in the document.

Sidebar Supplementary text that appears on the side of the featured information.

Signature line Enables you to digitally sign the document.

Sizing handle The small circles and squares that appear around a selected object and enable you to adjust the height and width of a selected object.

SmartArt A diagram that presents information visually to effectively communicate a message.

Soft page break Inserted when text fills an entire page then continues on the next page.

Soft return Created by the word processor as it wraps text to a new line.

Sorting Listing records in a specific sequence, such as alphabetically by last name or rearranging data based on certain criteria.

Spelling and Grammar Feature that attempts to catch mistakes in spelling, punctuation, writing style, and word usage by comparing strings of text within a document to a series of predefined rules.

Spreadsheet software A computer application, such as Microsoft Excel, that is used to build and manipulate electronic spreadsheets.

Status bar The horizontal bar at the bottom of a Microsoft Office application that displays summary information about the selected window or object and contains View buttons and the Zoom slider. The Word status bar displays the page number and total words, while the Excel status bar displays the average, count, and sum of values in a selected range. The PowerPoint status bar displays the slide number and the Design Theme name.

Style A set of formatting options you apply to characters or paragraphs.

Subdocument A smaller document that is a part of a master document.

Synchronous scrolling Enables you to scroll through documents at the same time in Side by Side view.

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T

Tab A marker that specifies the position for aligning text and add organization to a document.

Table A series of rows and columns that organize data effectively.

Table alignment The position of a table between the left and right document margins.

Table of authorities Used in legal documents to reference cases, and other documents referred to in a legal brief.

Table of contents Lists headings in the order they appear in a document and the page numbers where the entries begin.

Table of figures A list of the captions in a document.

Table style An option that contains borders, shading, font sizes, and other attributes that enhance readability of a table.

Tag A marker that indicates the beginning or end of particular content within a document.

Template A file that incorporates a theme, a layout, and content that can be modified.

Text box A graphical object that contains text.

Text content control Used to enter any type of text into a form.

Text direction The degree of rotation in which text displays.

Text pane A special pane that opens up for entering text when a SmartArt diagram is selected.

Text wrapping style The way text wraps around an image.

Theme colors Represent the current text and background, accent, and hyperlinks.

Theme effects Include lines and fill effects.

Theme fonts Contain a heading and body text font.

Thumbnail A miniature display of an image, page, or slide.

Title bar The shaded bar at the top of every window; often displays the program name and filename.

Toggle switch Causes the computer to alternate between two states. For example, you can toggle between the Insert mode and the Overtype mode.

Track Changes Monitors all additions, deletions, and formatting changes you make in a document.

Transform A file that converts XML documents into another type of formatted language, such as HTML.

Type style The characteristic applied to a font, such as bold.

Typeface A complete set of characters—upper- and lowercase letters, numbers, punctuation marks, and special symbols.

Typography The arrangement and appearance of printed matter.

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U

Undo Command cancels your last one or more operations.

Ungrou ping Breaks a combined single object into individual objects.

User exception An individual or group that is allowed to edit a restricted document.

User interface The meeting point between computer software and the person using it.

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V

View Side by Side Enables you to display two documents on the same screen.

Virus checker Software that scans files for a hidden program that can damage your computer.

Visual Basic for Applications (VBA) A programming language that is built into Microsoft Office.

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W

Watermark Text or a graphic that displays behind text.

Web Layout view View to display how a document will look when posted on the Web.

Web page Any document that displays on the World Wide Web.

Web server A computer system that hosts pages for viewing by anyone with an Internet connection.

Widow The last line of a paragraph appearing by itself at the top of a page.

Wizard A tool that makes a process easier by asking a series of questions, then creating a document structure based on your answers.

Word processing software A computer application, such as Microsoft Word, that is used primarily with text to create, edit, and format documents.

Word wrap The feature that automatically moves words to the next line if they do not fit on the current line.

World Wide Web (WWW) A very large subset of the Internet that stores Web page documents.

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X

XML schema A file that defines the structure and organization of content within an XML document.

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Z

Zoom slider Enables you to increase or decrease the magnification of the file onscreen.

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