File Management

Introduction: Most computer users know how to save files on their computer; however, organizing those files into a meaningful structure is a skill that not everyone has mastered. Windows makes it easy to organize your files so you can keep related information grouped together, find what you want quickly, and easily make backups of your important information.

This activity contains 12 questions.

	Which of the following does the Details view NOT show about a file?   name date last modified size password

	When using the Details view, an easy way to sort files is to __________.   double-click a file and select Sort from the menu right-click a file and select Sort from the menu click the column header click the Sort icon

	Which of the following is an advantage of organizing files?   An organized file structure allows for quicker backup of important data. An organized file structure separates users' data when a computer is shared. An organized file structure enables quick location of files. All of the above.

	One of the first steps in creating a file management system is to __________.   select multiple files change to Details view move or copy files into folders create new folders

	One way to create a folder in Windows 7 is to __________.   double-click, select Folder, and select New double-click, select New, and select Folder right-click, select Folder, and select New right-click, select New, and select Folder

	After creating a file management system on your computer, you should do all of the following EXCEPT __________.   delete files that are no longer needed move files to appropriate folders rename folders to be more meaningful run the File Manager

	To select a group of files that are contiguous in the file list __________.   click the first file, hold down the Shift key, and click the last file double-click the folder, and then choose Select Files right-click the folder, and then choose Select Files click the first file, hold down the Ctrl key, and click the last file

	To select two files that are NOT next to each other in the file list __________.   hold down the Windows key, and click the desired files hold down the Alt key, and click the desired files hold down the Shift key, and click the desired files hold down the Ctrl key, and click the desired files

	When you right-click a folder on the hard drive and choose Delete, the files are __________.   moved to the Old Documents folder moved to the Recycle Bin permanently erased moved to the Temp folder

	Your work files are commonly saved in the __________ folder.   Documents Windows System Users

	Choosing Meaningful File Details Task: When using the Details view, in addition to the standard Name, Date modified, Type, and so on, there are numerous other file details that can be displayed. Assignment: Be sure that you are using the Details view. If not, click the Views icon on the toolbar, and then select the Details option. Right-click any column header and answer the following questions. The current details are listed at the top of the list and have check marks next to them. What are the checked details? Click the More option to display the Choose Details dialog box. Using the following table, find at least three additional file details that could be used for folders with the following names. In the last column, enter your own folder name and at least three details that could be used to convey additional file information. A sample answer is shown in the table.   Images   Contacts   Vehicles   35mm focal length                            To create paragraphs in your essay response, type <p> at the beginning of the paragraph, and </p> at the end.

	Additional Views Task: Learn about additional file views. Assignment: Besides the Details view, there are seven other views in Windows 7. To see the file views, click the Views icon on the toolbar. Try each of the views to see how the file display changes, and then answer the following questions. What are the seven other views? For each of the following examples, which view would you use, and why? Picture files: A folder with 100 items (folders and/or files): Sort files in chronological order from newest to oldest: Resources http://windows.microsoft.com/en-IN/windows7/Change-thumbnail-size-and-file-details http://windows.microsoft.com/en-IN/windows7/Working-with-files-and-folders http://windows.microsoft.com/en-IN/windows7/Folders-frequently-asked-questions   To create paragraphs in your essay response, type <p> at the beginning of the paragraph, and </p> at the end.

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